Optimizing Print Efficiency for an Engineering & Technology MNC with Managed Print Services
A subsidiary of a global engineering and technology giant, it is a leading provider of innovative solutions in the areas of mobility, industry, consumer goods, and energy and building technology. With a vast network of offices across India, it relies heavily on a robust print infrastructure to support its daily operations.
Managing a sprawling fleet of 80 printers across 8 different locations, they were faced with several challenges:
Cost Inefficiency: High print-related costs were impacting the company's bottom line. The client needed a solution to reduce operational expenses without compromising on print quality or productivity.
Diverse Printer Ecosystem: The existing print environment consisted of a wide variety of printer models, leading to increased complexity in management, maintenance, and supply management.
Uptime and SLA Compliance: The client had stringent uptime requirements to meet service level agreements (SLAs) with customers. Downtime and service interruptions were not acceptable.
Sanctum Technologies stepped in to provide a comprehensive Managed Print Services (MPS) solution to address client’s challenges. Here's how we tackled the situation:
Detailed Assessment: We began by conducting a thorough assessment of the client’s existing print environment. This included auditing the current printer fleet, understanding usage patterns, and identifying areas for cost reduction.
Print Fleet Optimization: After the assessment, we recommended a print fleet optimization strategy. We streamlined the fleet, eliminating underutilized devices and consolidating where necessary. This step alone significantly reduced operational costs.
New Printer Deployments: In addition to optimizing the existing printer fleet, we installed strategically placed printers and copiers at various locations in the client’s network. These new devices were selected based on the client’s specific requirements for each site.
Centralized Management: We implemented a centralized management system that allowed us to remotely monitor and manage all printers in real time. This approach enabled proactive maintenance, timely supply replenishment, and immediate troubleshooting.
Cost Control Measures: Our team helped the client implement cost control measures, such as secure printing and default duplex printing, to reduce paper wastage and consumable usage.
Proactive Maintenance: Regular maintenance was performed on all devices to ensure they operated at peak efficiency. Preventive measures minimized downtime and costly repairs.
The implementation of Managed Print Services by Sanctum Technologies delivered remarkable results for the client:
45% Direct Cost Savings: By optimizing the print fleet, implementing cost control measures, and introducing a strategic deployment of new devices, the client achieved a substantial reduction in direct print-related expenses.
100% Uptime Compliance: We met and consistently exceeded the client's stringent uptime requirements. This not only ensured that SLAs with customers were maintained but also enhanced overall operational efficiency.
Streamlined Operations: The centralized management system simplified operations for the client’s IT department. They could now focus on strategic tasks while leaving print management to our experts.
Enhanced Sustainability: The reduction in paper wastage and consumable usage contributed to the client’s sustainability goals, aligning with their commitment to environmental responsibility.
IT Director at the client, remarked, "Sanctum Technologies has been an invaluable partner in optimizing our print infrastructure. Their Managed Print Services not only saved us substantial costs but also ensured our print environment operated seamlessly. We highly recommend their expertise to any organization looking to streamline their print operations."
The successful implementation of Managed Print Services by Sanctum Technologies transformed the client’s print infrastructure, resulting in significant cost savings, streamlined operations, and 100% uptime compliance. This case study serves as a testament to our commitment to delivering tailored, efficient, and cost-effective IT solutions to our valued clients.
Is your organization facing similar print-related challenges? Contact us today to explore how our Managed Print Services can optimize your print environment and drive cost savings.